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SERVICES & SOLUTIONS

Email Distribution Lists and ListServ

Distributing email on a large scale is possible in three ways:

  • Distribution lists: Targets specific ad-hoc segments of the university community.
  • Listserv: An email software application that lets one sender send mail to many people.
  • Broadcast lists: Sends mass email to large groups of campus constituents.

A description of each of these options is below.  If you’re not sure which option you need, contact the IMS-Service Desk for further assistance.

Distribution lists can send email to select groups of recipients.  There is no charge for a distribution list.  Owners must have a valid university email account.
Request Instructions: Submit a Service Request Form with the following details:

  • Preferred list name (one word, 3-16 characters); this will be the first part of the e-mail address
  • Full list title
  • Description of the list
  • Email address of owner(s)
  • Other settings will be coordinated directly with the requestor

Listservs are available for persons who want mailing lists containing persons both inside and outside the university. A list owner can maintain members of the group and control their privileges. Threaded discussions are possible. Lists may be private or public. Here is a sampling of university lists
List users may send from a web log-in to the application or with their own email software. There is a one-time set-up fee of $50. Owners must have a valid university email account.
Request Instructions: Submit a Service Request Form with the following details:

  • Preferred list name (one word, 3-16 characters); this will be the first part of the e-mail address
  • Full list title
  • Description of the list
  • Email address of owner(s)
  • Other settings will be coordinated directly with the requestor

Broadcast lists can send mass email campuswide or to select subsets of the campus. Permission to send is required, and may be requested through the university Service Desk at ims-servicedesk@uthscsa.edu. Requests are granted by the chief communications officer, deans or other executives.
Lists are available to reach all members of these groups:

  • Students
  • Students in a particular school
  • Students in specific courses or programs
  • Faculty
  • Faculty in a particular school
  • Faculty and staff
  • Staff
  • Administrative & Professional employees
  • Residents
  • Members of the Faculty Senate voting group